Accounting Manager

Description

Position Summary

We are seeking a highly skilled and detail-oriented Accounting Manager to safeguard the financial health of our property and provide leadership with accurate, timely data to drive smart business decisions. This role is critical to ensuring strong financial controls, operational efficiency, and profitability while maintaining full compliance with hotel and regulatory requirements.

Key Responsibilities include:

Financial Leadership & Reporting

• Protects all hotel assets through strong financial controls and oversight
• Provides the General Manager with timely, accurate financial data to support decision-making
• Prepares accurate and meaningful financial statements for ownership and management
• Generates and monitors the annual department budget and period profit & loss statements
• Prints daily, weekly, and monthly financial reports as required

Controls, Compliance & Profit Optimization

• Ensures proper internal controls are in place and operating effectively
• Monitors controls minimizing losses, retain revenues, reduce expenses, and maximize profits
• Reports any deviations from hotel policies, legal requirements, or contractual obligations to the General Manager
• Administers and maintains all required federal, state, local, franchise, and SOP financial reports

Accounts Receivable & Credit Management

• Manages direct billing accounts and maintains vendor records (UPS, FedEx, etc.)
• Executes strategies to keep Days Sales Outstanding (DSO) under 32 days
• Handles credit card inquiries, chargebacks, and reconciliations
• Processes returned checks, initiates collections when needed, and reimburses bank fees
• Prepares and leads monthly write-off meetings

Daily & Operational Accounting

• Prints daily statements and ensures all backup documentation is complete and distributed
• Posts ledger payments, charges, rebates, and advance deposits daily
• Records and publishes cashier overages and shortages daily to department heads and leadership
• Processes vouchers and manages general office accounting duties

Payroll & Administration

• Submits payroll bi-weekly on the Monday prior to payday
• Maintains accurate payroll and accounting records

Leadership & Team Development

• Maintains open and effective communication with associates, peers, and leadership
• Trains Accounting associates to perform their duties according to established policies and procedures
• Provides coaching and disciplinary action when necessary
• Participates in Leadership Team meetings, MOD program, staff meetings, department meetings, and safety meetings

Sales & Guest Support

• Provides weekly AR and status reports to Sales and Catering
• Responds to guest billing inquiries and conducts account research as needed

Qualifications

• Proven experience in hotel accounting or hospitality finance
• Strong knowledge of financial controls, AR, payroll, and credit management
• Exceptional attention to detail and organizational skills
• Ability to manage deadlines in a fast-paced environment
• Strong leadership, communication, and problem-solving abilities

Benefits (Full-Time Associates Only):