Indirect Procurement Specialist

Purpose:The Indirect Procurement Specialist provides administrative and operational support for indirect procurement activities across assigned spend categories including travel services, store equipment, office supplies, and other goods and services. This role provides data entry, maintains procurement records, processes requisitions, and supports sourcing initiatives through documentation and reporting assistance.  

Essential Functions:

• Processes purchase requisitions and purchase orders for indirect spend categories, ensuring accuracy and completeness of information
• Maintains procurement documentation including supplier files, contract terms, compliance materials, and spend tracking records in organized filing systems; assists with audits
• Generates spend reports comparing actual versus budget on assigned categories and identifies variances for leadership review
• Supports sourcing activities by scheduling meetings, coordinating communications between stakeholders and suppliers, and distributing RFP/RFI documentation
• Assists with vendor onboarding by collecting required documentation, processing new vendor setup requests, and maintaining vendor contact information
• Tracks procurement projects, updating timelines and status information as directed
• Performs data entry for travel bookings, equipment orders, and other procurement transactions
• Supports accounts payable functions by researching invoice discrepancies, communicating with vendors regarding payment status, and resolving basic billing issues
• Responds to routine procurement inquiries from team members and provides information on procurement policies and procedures
• Provides general administrative support including preparing correspondence, managing procurement inbox, and coordinating logistics for team projects

Reporting Relationship & Role Information:

• The Indirect Procurement Specialist reports to the Director of Indirect Procurement
• This role is classified as non-exempt under the Fair Labor Standards Act

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• The combination of education and professional experience must exceed 4 years:

• • Requires 4 years of experience engaged in procurement, accounting, or business operations
    • A bachelor’s degree in a program related to the functional area can count for 2 of the four-year requirement
  • In the industry: 2+ years of Hospitality, F&B and/or Retail experience

• Specialized Training:

• • Preferred: training that leads to basic understanding of procurement processes, contract terms, supplier management practices, and category management fundamentals – or ability to learn quickly

• Specialized Skillset/Competencies/Traits:

• • Proficient in Microsoft Office and SAP; experience with procurement tools preferred
  • Very detail-oriented with strong organizational skills; has ability to maintain accurate records and documentation
  • Effective communication and interpersonal skills with ability to work collaboratively with internal stakeholders and external suppliers
  • Demonstrated experience working with subject matter experts to gather requirements, define specifications, and execute sourcing activities
  • Proven ability to manage multiple sourcing projects simultaneously, consistently meet deadlines, and deliver results in a fast-paced environment
  • Strong business acumen and also has the strategic mindset required to understand the long-term implications of indirect procurement decisions and to advance the organization’s goals
  • Demonstrated history of anticipating the needs of the business and complex stakeholders
  • Demonstrated history of creating and maintaining positive work environments