Administrative Assistant

Administrative Assistant NOC 13110

Arrange and co-ordinate seminars, conferences, etc. ,Assist with staff consultation and grievance procedures, Coordinate the activities of the HR department in order to ensure they meet the organization’s goals, Coordinate the flow of information within the team, Direct and control daily operations, Direct staff, Evaluate daily operations, Motivate staff, Open and distribute mail and other materials, Plan and organize daily operations, Supervise other workers, Establish and implement policies and procedures, Record and prepare minutes of meetings, seminars and conferences, Determine and establish office procedures and routines, Plan, develop and implement recruitment strategies, Schedule and confirm appointments, Manage training and development strategies, Answer telephone and relay telephone calls and messages, Oversee the analysis of employee data and information, Answer electronic enquiries, Oversee development of communication strategies, Compile data, statistics and other information, Respond to employee questions and complaints, Order office supplies and maintain inventory, Liaise with management, union officials and HR consultants, Organize staff consultation and grievance procedures, Oversee payroll administration, Arrange travel, related itineraries and make reservations, Greet people and direct them to contacts or service areas, Set up and maintain manual and computerized information filing systems, Type and proofread correspondence, forms and other documents, Conduct research, Perform data entry, Provide customer service, Work with the marketing department to understand and communicate marketing messages to the field, Recruit and hire staff, Maintain and manage digital database, Coaching, Perform basic bookkeeping tasks, Consult with clients after sale to provide ongoing support, Conduct performance reviews, Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury, Supervise office and volunteer staff

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Wage: $36.60 per hour

40 hours per week

Terms of employment: Permanent, Full time

Language: English

HOW TO APPLY:

By Email:

applynow3053@homeinstead.com

By Mail:

327 Prideaux Street

Unit 14

Nanaimo, BC

V9R 2N4

Melissa King

Home Instead

Nanaimo, BC

Expiration Date October 4, 2026