Executive Assistant

Job Description

The Executive Assistant provides high-level, multi-executive administrative support to a group of senior leaders within Northwood Hospitality's home office. This role requires exceptional organizational agility, discretion, and the ability to manage competing priorities across multiple executives in a fast-paced, multi-property hospitality environment. The ideal candidate anticipates needs, exercises sound judgment on behalf of leadership, and serves as a trusted point of coordination between the executive team, property leadership, and external partners.

Key Responsibilities

• Calendar & Meeting Management
  • Manage complex, frequently shifting calendars for five senior leaders, proactively resolving conflicts and prioritizing time based on business impact
  • Coordinate and prepare materials for leadership meetings, offsites, or ownership meetings, and property visits
  • Schedule and staff recurring cadence meetings, including agenda development and minute-taking
• Travel & Logistics
  • Arrange domestic travel across the company's multi-state property portfolio, including flights, lodging, and ground transportation
  • Prepare detailed itineraries and manage last-minute changes with minimal disruption
• Communication & Correspondence
  • Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of supported executives
  • Serve as a liaison between the executive group and property-level leadership, corporate departments, and external stakeholders
  • Screen and prioritize emails, calls, and requests, exercising discretion on what requires executive attention
• Administrative & Project Support
  • Prepare and format PowerPoint decks, Excel reports, and Word documents to a polished, professional standard
  • Track action items and deliverables across executive-led initiatives, following up to ensure deadlines are met
  • Support expense reporting, invoice processing, and budget tracking for the executive group
  • Assist with special projects, event planning (leadership offsites, town halls, recognition events), and cross-departmental initiatives as assigned
• Confidentiality & Judgment
  • Handle sensitive company, personnel, and financial information with the highest level of discretion
  • Exercise independent judgment in representing executives' priorities and intent when they are unavailable
• Qualifications
  • 2+ years of experience as an Executive Assistant, ideally supporting multiple senior executives simultaneously
  • Prior experience in hospitality, multi-unit/multi-property, or corporate home office environments strongly preferred
  • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
  • Exceptional written and verbal communication skills
  • Strong prioritization and time-management skills with proven ability to context-switch across multiple stakeholders
  • High degree of professionalism, discretion, and emotional intelligence
  • Bachelor's degree preferred, not required with equivalent experience