Human Resources Onboarding Specialist

The Ponte Vedra Inn & Club is seeking an organized, welcoming, and detail-oriented Human Resources Onboarding Specialist to help new colleagues begin their careers with confidence.

This position coordinates pre-employment requirements, new hire paperwork, and orientation while providing administrative support to the Human Resources Department. As an initial point of contact for applicants and colleagues, you will represent our team with warmth, professionalism, and efficiency.

Key Responsibilities

• Guide new hires through the onboarding process, ensuring required paperwork and pre-employment steps are completed accurately and on time.

• Coordinate background checks, motor vehicle record checks, and drug screenings; monitor results and communicate clearance status to hiring leaders.

• Prepare new hire packets, follow up on missing information, and maintain accurate, confidential personnel records.

• Coordinate orientation schedules, communicate attendance expectations, track participation, and assist with issuing nametags and timecards.

• Maintain applicant and new hire information in Dayforce.

• Work with the HR Specialist to maintain accurate requisitions and job postings and ensure required approvals are complete.

• Greet and assist applicants, colleagues, and visitors in a friendly, professional manner.

• Answer telephone calls, monitor the HR inbox, and manage department correspondence and mail.

• Assist applicants with completing applications and answering questions about the hiring process.

• Maintain job descriptions, department forms, office supplies, and the property telephone directory.

• Coordinate colleague attraction passes and assist with employment verification requests in accordance with company procedures.

• Support workers’ compensation documentation and other HR administrative tasks as assigned.

• Attend required training and meetings and follow company safety procedures.

Qualifications

• High school diploma or equivalent required; college coursework in Human Resources, Business Administration, Hospitality, or a related field preferred.

• Minimum of one year of administrative or office support experience required, preferably in human resources, hospitality, or customer service.

• Proficiency in Microsoft Word, Excel, and Outlook, with the ability to learn HR systems; Dayforce experience preferred.

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Excellent communication and customer service skills.

• Ability to handle confidential information with discretion.

• Ability to communicate effectively in spoken and written English; Spanish proficiency preferred.

• Experience with data entry, records management, and multi-line telephone systems preferred.

Additional Requirements

• Flexible availability, including weekends and holidays as needed.

• Reliable attendance and a professional appearance consistent with company standards.

• Ability to sit for several hours at a time and lift, move, and carry up to 20 pounds.

Apply today and help create a welcoming start for every new colleague at the Ponte Vedra Inn & Club!

Equal Opportunity Employer / Drug-Free Workplace