Purchasing Clerk

Job Description

We are seeking a dedicated Receiving Clerk to join our team. As a Receiving Clerk, you will play a crucial role in ensuring the smooth operation of our hotel's supply chain. Your responsibilities will include receiving and issuing food, beverages, supplies, and operating equipment while upholding the highest quality standards. 

Key Responsibilities:

• Greet guests and team members with a friendly and service-oriented attitude.
• Monitor and maintain inventory levels of beer, wine, liquor, and other items, promptly reporting any discrepancies to the supervisor.
• Coordinate with the ordering department to ensure timely receipt of goods and services.
• Inspect received items for quantity, quality, and proper documentation, rejecting damaged or undocumented goods.
• Collaborate with the Executive Chef or designated personnel to assess product quality when necessary.
• Safely store received goods in designated areas.
• Establish and maintain an organized filing system for efficient record-keeping.
• Ensure proper dating and rotation of food items to maintain freshness.
• Complete department requisitions accurately and in a timely manner.
• Handle incoming and outgoing packages in accordance with company standards.
• Process delivery receipts and invoices daily, forwarding them to the Accounting department.
• Reconcile purchase orders and receiving documentation weekly with Accounting.
• Maintain detailed receiving logs for all received products and services.
• Verify invoice pricing, discounts, and quantities, investigating and rectifying any discrepancies.
• Implement effective security measures to safeguard storage areas.
• Promptly report any operational or financial anomalies to management.
• Enforce guest package receiving policies as required.

Qualifications:

• High school diploma or equivalent.
• Previous experience in a similar role, preferably in the hospitality industry.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a fast-paced environment.
• Proficiency in basic computer applications, such as MS Office.
• Knowledge of inventory management software is advantageous.
• Physical stamina to lift and move heavy objects as needed.