Procurement Specialist, Contract Negotiation

Omni Hotels and Resorts creates genuine, authentic guest experiences at 60distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Omni Hotels & Resorts is seeking a highly analytical individual based in Dallas to lead key procurement and contracting responsibilities. This Procurement / Contracting position involves every aspect of obtaining vendor services for categories assigned, evaluation of historical cost, TCO (total cost of ownership) calculation, supply chain options of direct versus supply through traditional distribution companies, bid evaluation / comparison, vendor performance evaluation and KPI (key performance indicator) sessions to deliver maximum value and maintain an environment of continuous improvement.

This position is based in Dallas, TX at the Omni Hotels & Resorts Corporate Office, Monday through Friday.

The Services & Supplies Procurement owner will be responsible for negotiating master contracts (MSA’s) that provide pricing on an enterprise -wide or regional scale as needed, negotiating contracts for specific products needed for property identity and market differentiation, document collection and storage of all documents in FileBound, including contract, contract cover sheet / term sheet, proposal comparison, analysis spreadsheets and tracking contract expirations. Other duties and/or responsibilities that the procurement owner will undertake regularly include:

• Contract and manage GPO relationship
• Coordinate opportunities to Contracting Team
• Research and compare value versus Omni direct contracting
• Contract and manage MRO categories
• Contract and manage Office Supply Distribution & Categories
• Copiers
• Package shipping
• Printing services
• When required, contract and manage Facilities categories
• Equipment maintenance & repair
• Waste management services
• Contract outsourced cleaning services
• Outsourced laundry
• Uniforms rental & cleaning
• Facilities cleaning services
• Research and evaluating potential vendors
• Conduct full analysis to understand best practices for product supply under direct versus traditional distribution
• Provide guidance / direction to analyst for data evaluation structure
• Analyze and interpret pricing submissions
• Utilize the benchmarking of category pricing in negotiations
• Establish negotiation targets for price reduction based on benchmarking and market conditions
• Present charts, graphs and reports to demonstrate vendor performance
• Distribute data reports and dashboards to stakeholders
• Oversee the validation of all incentives, vendor incentive reports and determine messaging to ensure changes that impact total incentives are reported out correctly
• Monitor distribution activity for new product introductions, product changes, including phase-in / phase-out
• Assist stakeholders and hotel management and other teams to develop business goals and plans to grow compliance
• Identify products and categories for future contracting efforts
• Manage proposal submission process
• Identify and establish key vendor relationships
• Submit RFP’s to vendors (when necessary)
• Negotiate MSA type agreements
• Gather and communicate product historical purchases
• Work with key stakeholders to determine product specification
• Utilize and design negotiation techniques to leverage down cost and create transparency (where applicable)
• Evaluate and negotiate freight costs (where applicable)
• Communicate final bids to stakeholder for decision-making
• Oversee award of bid and manage adoption timing

• Oversee information input to purchasing technology

• A Services & Supplies Procurement owner should meet basic skill and qualification requirements to be able to perform the common job duties. Common skill requirements are:
• Two or more years’ experience working in hospitality or related industry
• Minimum of 1-2 years of experience in a supportive role to a non-foods leader, with an understanding for methods of discounting, direct contracting and alternative methods of distribution
• Problem solver with ability to adapt to change, possess good people skills and passion to be of service
• Proficient in analysis tools such as Excel
• Excellent problem solving and analytical skills, ability to make the complex simple by means of effective presentation style and content
• Possess strong vendor management skills
• Understand the cost dynamics of distribution and supply chain cost implications
• Ability to build distribution modeling based on company location and consolidated purchasing performance
• Passion for relationship development
  • Able to manage through the organization and share relevant information with stakeholders
  • Communicate stakeholder needs to analyst for data mining purposes
  • Vendor reviews and KPI development
  • Develop vendor improvement plans
  • Share best practices across Client enterprise vendor community
• Strong oral and written communication skills
• Report writing and presentation skills
• Assimilate to and understand the types of equipment being contracted in order to ensure apple-to-apple comparisons
• Understand and consider TCO (total cost of ownership) in every equipment purchase and how TCO relates to PM service standards when compared to reactive maintenance
• Knowledge of basic purchasing, inventory, accounts payable and receiving processes

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to