Catering & Conference Services Manager
Ponte Vedra Inn & Club
200 Ponte Vedra Boulevard
Ponte Vedra Beach,
FL
32082
- Sell, coordinate, and execute assigned catering events, social functions, corporate meetings, and group programs from initial planning through event completion.
- Serve as the primary point of contact for clients throughout the planning and execution process, providing timely communication, proactive guidance, and exceptional service.
- Conduct site tours, respond to inquiries, prospect for new business opportunities, and maintain client relationships to generate repeat and referral business.
- Prepare Banquet Event Orders (BEOs) and all required event documentation, ensuring accurate communication of event details to operating departments.
- Coordinate menus, beverage selections, rental equipment, event logistics, timelines, vendor requirements, and special requests.
- Maintain comprehensive knowledge of resort offerings and identify opportunities to increase revenue through menu enhancements, upselling, and customized recommendations.
- Monitor event guarantees, deposits, attendance projections, staffing needs, and contractual requirements to ensure deadlines are met.
- Maintain accurate event records and communicate updates and changes to all affected departments in a timely manner.
- Participate in planning meetings, BEO meetings, departmental meetings, daily stand-ups, and other operational meetings.
- Provide on-site event management for assigned functions, coordinating with clients, vendors, and resort departments to ensure exceptional event execution.
- Develop and maintain strong working relationships with clients, members, vendors, colleagues, and resort departments.
- Stay informed on catering, conference, wedding, and hospitality trends and incorporate innovative ideas that enhance the guest experience and revenue opportunities.
- Maintain flexibility to support business demands, including evenings, weekends, holidays, split shifts, and extended hours as needed.
- Support departmental leadership through administrative responsibilities and additional assignments as requested.
- Perform other duties as assigned.
- College degree in Hospitality Management, Business, Marketing, or a related field preferred.
- Minimum of two years of catering, conference services, event planning, hospitality sales, or related experience required.
- Strong organizational, multitasking, and time-management skills.
- Proficiency with computer applications and business systems.
- Excellent written, verbal, and interpersonal communication skills.
- Knowledge of food and beverage service, banquet operations, event planning, and hospitality standards.
- Ability to read, write, and speak English fluently.
- Ability to stand and walk for extended periods during events.
- Ability to work indoors and outdoors in varying weather conditions.
- Ability to lift, carry, and move items weighing up to 50 pounds.
- Availability to work a flexible schedule, including evenings, weekends, holidays, split shifts, and extended hours based on business needs.
- Competitive pay
- Paid time off, including vacation, holidays, and sick time
- Medical, dental, vision, life insurance, and disability coverage for eligible team members
- 401(k) with company match
- Flexible scheduling opportunities
- Complimentary parking and employee dining café
- Five-Diamond service training and professional development opportunities
- Certifications and continuing education opportunities
- Complimentary Uniform Dry-Cleaning Services
- Career growth and advancement opportunities throughout Gate Hospitality Group
- Preferred lodging rates
- Discounted golf and select recreational amenities
À propos de Ponte Vedra Inn & Club
Setting the Standard of Excellence for Iconic Florida Beach Resorts Since 1928
A refuge for recreation and reflection. A family vacation favorite. A premier year-round destination for weddings, and social and corporate events. AAA Five-Diamond rated Ponte Vedra Inn & Club is the picture of quiet grandeur, grace, stateliness, and story.
Located on a stretch of pristine beach in northeast Florida, discover a world of elevated oceanfront accommodations paired with gracious, attentive service and endless leisure pursuits. Since 1928 generations of vacation memories have been made here, and we’re welcoming you to make your own.
Many of our 262 elegantly appointed rooms offer stunning Atlantic Ocean views and walk-out access to one of Florida’s most beautiful beaches. From warm and historic to fresh and contemporary, you’ll find the ideal accommodations to suit your style. Choose the dramatic color palette of the Atlantic House, the storied heritage of the Historic Inn Building, the supreme luxury of the Penthouse Suite, and more.
À propos de Gate Hospitality Group
What is the Gate Hospitality Group?
The Gate Hospitality Group is a management organization consisting of four of northeast Florida’s most luxurious and renowned private clubs – Ponte Vedra Inn & Club and The Lodge & Club both located in Ponte Vedra Beach and Epping Forest Yacht Club and The River Club both located in Jacksonville. In addition to serving club members, Ponte Vedra Inn & Club and The Lodge & Club are also award-winning oceanfront hotels where they also cater to resort guests. An expertly trained staff of more than 900 employees enhances the member and guest experience at these four properties by exceeding the highest standards of hospitality.
Careers with the Gate Hospitality Group
The Gate Hospitality Group offers a wide variety of hospitality employment opportunities at every level of experience centering on all aspects of private club operations and resort operations. We welcome candidates for employment who will take pride in being a member of a team dedicated to the art of service. We invite you to learn more!
