Complex Assistant Director of Finance

Job Description Summary

Perform professional accounting duties to maintain control over expenses, income, assets, and liability of the hotel to ensure the security of the assets of the company in a centralized accounting environment. Manage accounting team for complex hotels.

Job Description

1. Assist the Area Director of Finance and with preparation of the budget, strategic plan, and goals.
2. Perform or assist in the performance of month-end closing. Input and reconcile all income for closing. Prepare reports, verify trial balance, and run financial statements for management review.
3. Manage daily accounting activities for completion, including day-to-day operations and assignments of accounting staff. Plan and organize work, communicate goals, and schedule/assign work to ensure all accounting standards are maintained. Alert management of potentially serious issues.
4. Input general ledger entries and journal vouchers, as required. Ensure all daily transactions are posted and updated in a timely manner and in accordance with generally accepted accounting principles. Maintain control over bookkeeping functions for the hotel to include preparation and review of information posted to subsidiary ledgers as needed.
5. Prepare tax reconciliations, payments, reports and investigate, as needed. Maintain necessary records and back up documents required to balance taxes. Complete monthly, quarterly, and annual tax filing as required by the state, city, and federal agency.
6. Perform or assist in performing balance sheet reconciliations and bank reconciliations.
7. Participate in the taking of inventories and verification of extensions on a monthly basis. Conduct monthly credit meetings and other monthly meetings and distribute minutes, as needed.
8. Review and verify accounts payable input and output, accounts receivable posting and billing, and maintain the daily income report, ensuring all necessary schedules are completed in a timely manner. Manage other AP and AR-related duties such as controlling accommodation advance deposits; preparing monthly invoices, monitoring house banks/investments; analyzing/investigating cashiers’ overs and shorts, etc.
9. Prepare daily, weekly, and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis.
10. Perform financial and statistical analysis, forecasting, and complete special projects as needed.

• Strategy and Planning
  • Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include Catering, Sales, Reservations and Front Office.
  • Audit payroll.
  • Supervise the Accounting department in the absence of the Director of Finance.
  • Interact with outside contacts:
    • Guests – to resolve billing disputes and answer questions; to provide service to accounts.
    • Regulatory agencies – to ensure compliance with governmental regulations and contractual agreements as needed; to coordinate external audits.
  • May ensure other accounting staff members are properly trained and have the tools and equipment needed to effectively carry out their job functions.
  • May perform additional accounting functions such as reconciling gratuities for payroll, maintaining contract logs, auditing, or approving payments to vendors or agencies, reviewing the work of Income Auditors, and filling in for Director of Finance, as needed in their absence.
  • May assist with other duties as assigned.
• Leading with Passion
  • Responsible for ensuring success through the eyes of employees, guests, and owners.
  • Utilize and collaborate with resources across different departments.
  • Capable of influencing employees to perform to their highest standard and establishing a trusting environment to enrich the culture.
  • Focus on the mission and well-being of the department, hotel, and company.
  • Lead by example and operate with integrity and respect.
  • Inspire our team to embrace and demonstrate our values and GUEST