Contracts Administrator / Paralegal
Opportunity: Contracts Administrator/Paralegal
HHM Hotels is a leading hotel management and investment company with a portfolio of over 240 hotels and resorts spanning North America. The organization takes pride in operating over 50 independent luxury and lifestyle hotels as well as premium branded hotels in urban and resort markets.
The Contracts Administrator/Paralegal is an integral member of HHM Hotels’ legal team and plays an essential role in supporting HHM Hotels’ legal operations by managing the full lifecycle of hotel-related contracts. This position will report directly to the Legal Operations Manager and will work independently to organize, track, and facilitate contracts from initiation through execution and renewal. This position will partner with our hotel operations team, including our hotel general managers, to ensure that services provided to our hotels are provided efficiently and safely. The ideal candidate has a zeal for organization and process, and enjoys communicating and navigating legal matters with non-legal professionals.
Your Growth Path
Contracts Administrator/Paralegal - Senior Contracts Paralegal
Your Focuses
- Maintain and organize HHM Hotels’ contract management platform (IntelAgree) ensuring accurate records and reporting, serving as a primary point of coordination for contract requests.
- Manage the full contract lifecycle including intake, review, approval routing, and execution.
- Assist in contract negotiations and review, including analyzing contract terms to ensure alignment with company guidelines and identifying potential contract risks that may require escalation, coordinating communications between parties, and facilitating the execution of agreements.
- Manage the internal contract ticketing system by monitoring requests, routing items appropriately, and providing system guidance.
- Conduct regular contract trainings for new joiners and hotel operations team members.
- Provide project-based support to the broader legal team as needed.
- Identify opportunities to streamline contract processes and enhance departmental efficiency.
Your Background and Skills
- Bachelor’s degree required, certification as a Paralegal is a plus.
- 1-2 years prior contract administration or contract negotiation experience.
- Experience managing a high volume of contracts and working with contract routing or approval processes.
- Proficiency in MS Office suite and familiarity with contract management software (IntelAgree) functionality.
- Excellent organizational and record keeping skills.
- Self-starter with excellent problem-solving abilities and project management skills.
- Strong communication and interpersonal skills.
HHM Benefits and Perks
- Medical, Dental and Vision Health Insurance
- Paid Time Off
- 401k Company Match
- Free Basic Life Insurance
- 24/7 access to TELUS Health, a confidential work-life resource.
- Travel Discounts
- Commuter Transit and Commuter Parking Benefits
- Employee Assistance and Wellness Program
- Educational/Professional Development
- Referral Bonus Program
Work Environment and Context
Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate a keyboard.
What We Believe
People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It
HHM Hotels
An Industry Leader in Hospitality
HHM Hotels is the preferred operator to many sophisticated and institutional owners of hotel real estate, including public and private owners, across the United States and Canada. We are known for consistent outperformance in operating results, the stability of our managed portfolio and operating teams, and our unrelenting focus on people, processes, and technology. HHM Hotels is tireless in delivering results and working closely with our owners across a portfolio of 240 hotels and over $2BN in managed revenues in the United States and Canada.
MANAGEMENT
For the past 30 years, HHM Hotels has focused on building out specific and differentiated capabilities and technology to serve our owners and drive industry-leading results in the areas of revenue generation, cost management, service delivery, and associate development and retention. In particular, we have focused on developing proprietary data, processes, and business systems to drive advantage and maintain our unwavering focus on results across every aspect of our managed hotels.
INVESTMENT
HHM Hotels has a highly active and productive investment team that seeks to leverage our operating capabilities and market knowledge to source, underwrite, and introduce deals to our stable of industry-leading investment partners. We have helped put together dozens of related deals and focus carefully on potential operational efficiencies, brand or market repositioning opportunities, and other ways that we can find value through our extensive market knowledge, operating capabilities, and in-house legal, asset management, and risk management teams.
BRAND POSITIONING
Our experience with branded and independent hotels allows us to quickly determine the brand positioning within a local market to ensure the highest operational profitability. We understand the demands of hotel openings and rebranding because we’ve been on the ground to lead them, from Forbes Five-Star property openings and global product launches to corporate rebranding projects around the world.
