Executive Administrative Assistant

Executive Administrative AssistantLocation: Hotel Phoenix, Atlanta, GA

Step into Hotel Phoenix, Atlanta’s premier destination for modern luxury and Southern hospitality. We are seeking an Executive Administrative Assistant to play a critical role in the smooth operation of our executive office. This unique position provides comprehensive administrative and operational support to multiple senior leaders, including the General Manager, Director of Food & Beverage, Hotel Manager, and Director of Engineering.

The Executive Administrative Assistant is a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced environment. This role requires someone who anticipates the needs of leadership, maintains confidentiality, and demonstrates flexibility in supporting both daily operations and special projects.

Key Responsibilities:

• Provide executive support to multiple senior leaders, including calendar management, correspondence, and meeting coordination.

• Prepare professional documents, presentations, and reports using PowerPoint, Excel, and Word.

• Take accurate meeting notes and maintain detailed records of action items.

• Manage the boardroom calendar and coordinate meeting logistics, including technology setup and catering when needed.

• Oversee executive office supplies and breakroom inventory, ensuring consistent stock and organization.

• Coordinate with housekeeping for deep cleaning and maintenance of executive spaces.

• Support operational needs of hotel leadership, leveraging knowledge of hospitality operations.

• Maintain professional communication with internal and external stakeholders.

• Manage multiple priorities while maintaining strict attention to detail and deadlines.

• Flexible schedule: Primarily Monday through Friday, 8:30 a.m. – 5:00 p.m., with occasional shifts from 10:00 a.m. – 6:00 p.m. or weekend/evening work as needed.

Qualifications:

• Previous hotel operations or hospitality experience preferred.

• Exceptional administrative skills, including typing, note-taking, and document preparation.

• Advanced proficiency in Microsoft Excel, PowerPoint, and Word.

• Strong organizational, time management, and multitasking abilities.

• Excellent grammar, written, and verbal communication skills.

• Highly detail-oriented, proactive, and able to anticipate the needs of executive leadership.

• Ability to adapt to flexible schedules as needed.

Why Hotel Phoenix?Join a team dedicated to excellence and innovation in Atlanta’s vibrant hospitality scene. You will work closely with senior leaders in a fast-paced, collaborative environment where your skills and attention to detail make a direct impact on the success of our hotel and the satisfaction of our guests.

To Apply:Please submit your resume and a cover letter highlighting your administrative experience and familiarity with hotel operations.