Accounting Clerk

Description

Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, and ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.

Route invoices with purchase orders attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

Process all approved invoices for payment -- ensure all appropriate signatures and back-up are attached.

Pay all hotel invoices in a timely manner- ensuring the accuracy of the amount paid, account coding, invoice extension, and that all discounts are taken.

Handle all vendor inquiries and reconcile vendor statements.

Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)