Facilities Coordinator

Description

Horseshoe Bay Resort is seeking a highly organized and detail-oriented Facilities Coordinator to support the Engineering Department. This role is essential to the daily operations of the resort, providing administrative, operational, and coordination support to ensure facilities systems, documentation, and communication function efficiently.

The Facilities Coordinator serves as the primary administrative and coordination support for the Director of Engineering and Facilities team. Responsibilities include office administration, work order coordination, timekeeping, invoice processing, and documentation management. The position requires strong organizational skills, professionalism, and the ability to adapt quickly in a fast-paced environment.

• Answer incoming calls and maintain a professional, organized facilities office.

• Coordinate schedules, appointments, and departmental meetings for the Director of Engineering.

• Prepare, compose, and transcribe professional correspondence and departmental communications.

• Maintain accurate associate time records.

• Coordinate, assign, and track all maintenance and preventive maintenance work orders across the resort.

• Assign purchase orders, monitor inventory levels, and order supplies and equipment as needed.

• Verify, code, date, and submit invoices to Accounting for payment.

• Maintain and update MSDS documentation and manufacturer recommendations for all mechanical and facilities equipment.

• Inspect engineering associate uniforms to ensure compliance with departmental standards.

• Communicate effectively with internal departments while maintaining professionalism during high-pressure or time-sensitive situations.

• High school diploma or equivalent.

• Minimum of two (2) years of experience in an administrative, facilities, or operations support role.

• Proficiency in Microsoft Office applications, email systems, and typing.

• Basic math skills and strong reasoning abilities.

• Exceptional organizational and time-management skills with strong attention to detail.

• Self-motivated professional capable of working independently.

• Strong interpersonal skills with clear verbal and written communication in English.

• Proven clerical, tracking, and documentation skills.

• Experience with UltiPro and/or HotSOS preferred, but not required.

Horseshoe Bay Resort offers competitive compensation with scheduled performance reviews and opportunities for merit-based increases. The resort is committed to associate development and advancement, including access to the Manager in Training (MIT) Program.

Our benefits package is designed to support the health, financial stability, and lifestyle of our associates:

• Health & Wellness: Medical, Dental, and Vision insurance; Major Illness, Accident, and Short- and Long-Term Disability coverage.

• Financial Security: 401(k) retirement plan with employer matching and an Associate Relief Fund.

• Time Off: Paid vacation and paid holidays.

• Lifestyle & Perks:

  • Subsidized associate housing and shuttle service

  • Weekly meal subsidies

  • Retail and dining discounts at Horseshoe Bay Resort

  • Discounts at over 100 Crescent Hotels & Resorts properties nationwide

  • Limited access to select resort amenities, including golf and other privileges (subject to occupancy and business levels)

• Culture: Associate outings, recognition programs, and team-building events throughout the year.

Horseshoe Bay Resort is an Equal Opportunity Employer and welcomes applications from Protected Veterans and Individuals with Disabilities.

Qualifications

Behaviors

• Team Player: Works well as a member of a group (Preferred)
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well (Preferred)

Motivations

• Preferred

  Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

• Preferred

  Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Education

• Bachelors (Preferred)
• Associates (Preferred)
• High School (Required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.