Purchasing Manager

Manage day-to-day operations for the Purchasing – Shipping and Receiving Department.  Oversee and audit property inventories. The Purchasing Manager is responsible for handling and overseeing the procurement of goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with Pacific Palms Resort’s established control policies and procedures. The Purchasing Manager, also maintains and organizes the hotels' storage facilities, ensures proper distribution, and assists in the implementation of key controls associated with the procurement and accounting of goods and services.

KEY RESPONSIBILITIES:

• Solicit bids and quotes from vendors and negotiate optimum pricing
• Researches and/or facilitates research on product lines; provides department heads with recommendations and guidance regarding new ideas and new products that will achieve better cost control
• Purchase approved items for food, beverage, printing and stationery, operation supplies, cleaning chemicals, equipment and capital items.
• Prepare procurement and usage reports by collecting and analyzing cost, quality, user, vendor and other information
• Establish and maintain par levels
• Lead and manage the purchasing department and training department employees.
• Maintain F&B databases, developing programs to increase savings and quality.
• Monitor Storeroom activities and inventory levels by establishing par levels as needed for the resort.
• Monitor all pricing and process all invoices.
• Ensure credit is issued when warranted.
• Process monthly inventory counts and create distribution and extension reports in a timely manner.
• Ensure inventory pricing reflects most current information.
• Ensure quarterly inventories of operating equipment and supplies (Linen, Glassware, China, Flatware)
• Assist in menu / product selection and costing process, loss prevention, and maintain productivity levels within budgeted targets.
• Ensure comprehensive SOPs are in place for all areas and update to ensure that all are current
• Ensure compliance with federal, state, local food and beverage storage laws, regulations and codes.
• Provides timely information to Accounts Payable for invoice processing
• Work effectively with all Department Heads and staff.
• Ensure that guest special requests are honored.
• Any and all reasonable duties as assigned by management.

QUALIFICATIONS & SKILLS

• Minimum of at least 5 years experience as a manager in the Purchasing & Receiving department 
• Extensive Food & Beverage knowledge required
• Knowledge and understanding of safe food handling standards and beverage management
• Accounting background helpful.
• Be aware of specialty programs such as IbuyEfficient.
• Have a sound knowledge and implementation of safety and sanitation procedures.
• Ability to work with POS systems i.e. Micros, Simphony
• Microsoft Office required to include:  Word, Excel, Outlook, PowerPoint
• Ability to multi-task and communicate well with guests, vendors employees & management
• Patience and good decision making skills. 
• Advanced mathematical skills

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.