Assistant Director of Finance

BOSTON HARBOR HOTEL

POSITION DESCRIPTION

JOB SUMMARY

The Assistant Director of Finance is responsible for assisting the Director of Finance in supervising and administering all aspects of the Accounting and data process functions in the Accounting Office for the Boston Harbor Hotel.

CANDIDATE PROFILE

Education:

Bachelor’s degree required, specializing in Accounting or Finance, Business Administration, and or related major; or equivalent experience is required.

Experience:

• Minimum of 3 years of progressive Accounting Experience or in a similar role, preferably in the Hospitality Industry required. Accounting Management experience preferred.

KEY RESPONSIBILITIES

The primary responsibilities for the Assistant Director of Finance include but are not limited to:

• Responsible for the monthly closing of the books and all related matters.
• Ensure that all work performed by the Accounting staff is completed in an accurate, efficient and professional manner.
• In conjunction with the Director of Finance, hire, train and evaluate all employees in the Accounting Office.
• Prepare monthly profit and loss statements (accrual basis), balance sheets and all other financial and statistical reports required by the company.
• Reconcile and maintain all required backup work papers, schedules and other documentation for balance sheet accounts.
• Assist the Director of Finance with related accounting activities including: periodic inventories, budget preparation and analysis and internal audit.
• Make day-to-day decisions concerning accounting transactions in line with Boston Harbor Hotel operating policies and procedures.
• Assist other hotel departments with financial information upon request.
• Analyze and resolve issues that come up with regard to all aspects accounting and finance.
• Review the work of the Night Audit Staff, Income Auditor, Payroll/General Cashier, Accounts Receivable and Accounts Payable.
• Verify the coding of accounts payable invoices.
• Review status of accounts receivables on a regular basis.
• Partner with Operations leaders to manage productive labor
• On a regular basis review the daily deposits for accuracy.
• Communicate with other department heads to resolve any concerns or issues that may come up from time to time.
• Prepare all journal entries for closing each accounting period.
• Complete daily cash and credit card reconciliations.
• Audit the General Cashier Vault on a regular basis (at least once a month).
• Assist the Director of Finance in any audits conducted by internal, external or government auditors.
• Assist in inventory counts each month and quarter as needed.
• Serve in the duties of Director of Finance as needed.

JOB QUALIFICATIONS

In addition to performance of the key responsibilities, this position may be required to possess a combination of the following skills and experiences:

• Demonstrated ability and proficiency in all areas of Accounting, from Accounts Payable, Accounts Receivable, General Ledger, Audit, Inventory Control, Payroll, Budgeting, Costing, P&L preparation and balance sheet reconciliation.
• Strong organizational and analytical skills, along with demonstrated ability to multi-task and prioritize in a fast-paced work environment.
• Demonstrated ability to work with maximum efficiency, accuracy and attention to detail.
• Ability to effectively lead and work cohesively as part of a team.
• Ability to exercise sound logic and judgment in evaluating situations and utilizing appropriate resources.
• Must be self-directed, motivated and demonstrate exceptional customer service and interpersonal skills.
• Ability to communicate effectively in the English language both verbally and in writing.
• Experience in all industry relevant payroll reporting systems is preferred.

The Boston Harbor Hotel is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regards to race, color national origin, gender (including pregnancy), age, religion, disability, sexual orientation, or veteran status, or any other status or characteristic protected by law.