Engineering Office Coordinator

Job Summary

Performs all basic administrative functions in the Engineering department and is responsible for ensuring the efficient operation in accordance with operational standards.

Job Duties & Functions

Answer all incoming telephone calls.

Keep all files updated and organized.

Maintain inventory and par stock of materials as required.

Order materials and supplies as necessary.

Coordinate and control purchase order system.

Dispatch and monitor all work orders.

Participate in department inventories.

Attend meetings as necessary and take minutes as required.

Ensure team employees are at all times, attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.

Any other duties as required.

Education & Experience

1 year of previous hotel engineering or hotel administrative assistant experience                                                                                                                                                                        Proficient with Microsoft operating systems.

Working knowledge of HotSos and Birchstreet programs would be highly advantageous, but not a prerequisite.

Excellent communication skills - must be able to convey information and ideas clearly

Must be effective in handling problems in the workplace, including anticipating, identifying, preventing and solving problems, as necessary

Valid and clean driver’s license required A current and clean police record required Able to work without supervision Communicate well with others in a polite, professional and engaging manner Hours of employment will vary and may include hours between 11pm and 7am, 6 days per week including holidays