Paymaster

About Langham Hospitality Group

A wholly-owned subsidiary of Great Eagle Holdings, Langham Hospitality Group (LHG) comprises a family of distinctive brands, including The Langham Hotels and Resorts, Cordis Hotels and Resorts, Eaton Workshop and Ying’nFlo. With over 40 hotels and residences in operation or development, LHG has a global footprint that extends across Asia, Europe, North America, Australasia and the Middle East.

LHG's approach to hospitality centres on open and genuine interactions with guests, colleagues and the world around us. With dedicated colleagues across four continents, we foster an engaging and respectful workplace to nurture careers, delight guests, and embrace the company's vision to building great memories together.

PRIMARY OBJECTIVE OF POSITION:

The Paymaster is responsible for managing all aspects of hotel payroll operations while supporting additional accounting functions as needed.

RESPONSIBILITIES AND JOB DUTIES:

• Maintains strict confidentiality of all payroll and employee compensation information
• Processes payroll for the company: Reviews and inputs payroll data manually and electronic imports into payroll software; ensures required authorizations are obtained; backup transaction files complete and post payroll; print and distribute payroll related information.
• Performs all phases of the payroll processing cycle to include master payroll balancing, payroll tax reconciliations, payroll register and required reporting in an accurate and timely manner.
• Analyzes and evaluates payroll reports, trends, related services, etc.
• Assists timekeepers and supervisors with database payroll issues, and requests for payroll information on a regular basis.
• Researches and resolves payroll issues/discrepancies, and processes necessary corrections.
• Maintains knowledge of and analyze government regulations, payroll program trends, and prevailing best practices
• Complies with the regulatory standards and the company’s internal policies and procedures for payroll.
• Maintains complete knowledge of system and software changes.
• Maintains complete knowledge and complies with hotel and Finance departmental policies and procedures as well as Payroll, Tax and Wage & Hour Law.
• Interfaces with management and technology support personnel on accounting applications.
• Identifies current or potential problems with reports, analyzes the impact to financial data, and proposes solutions.
• Produces Month-End Payroll Reports and Payroll Reconciliations.
• Handles employee inquiries regarding paychecks through department heads (not directly to employees) according to department procedures.
• Reviews all PSA’s for complete information and ensure accuracy of figures; resolve discrepancies with Human Resources.  Inputs information using appropriate codes with total hours to be paid.
• Archives terminated employees as they occur.
• Maintains vacation accrual and sick pay records through ADP.
• Inputs payroll from weekly summaries and pay request for balancing to each department’s total.
• Balances F&B gratuities weekly.
• Calculates tip allocations for all tipped employees.
• Generates accurate payroll reports as directed by Human Resources and Director of Finance.
• Prepares weekly variance report and overtime report.
• Additional duties not mentioned above may also be requested by supervisor.

PHYSICAL DEMANDS:

• Physical Activities include lifting twenty pounds with frequent lifting and carrying of objects weighing up to 25 pounds.  Long periods of sitting is required.  Seeing, hearing, talking, walking, lifting, reaching, bending, handling, fingering, feeling, grasping.  Considerable repetitive motion of hands and wrists as relates to the use of office machines such as computer keyboards.
• Requires the ability to operate and control office machines as relates to starting, stopping, adjusting, or controlling the progress of work.

SPECIAL SKILLS REQUIRED:

• Prior payroll processing experience, preferably in a hotel or hospitality environment
• Strong knowledge of payroll regulations, wage and hour laws, and payroll tax reporting
• High level of accuracy, attention to detail, and confidentiality
• Strong analytical, organizational, and communication skills
• Ability to work collaboratively across departments
• Ability to read, write and speak English sufficient to understand and communicate with fellow colleagues and guests.
• Perform activities requiring sustained concentration, e.g. designing, planning work.
• Must be able work under strict time constraints

EDUCATION/ EXPERIENCE /LICENSES OR CERTIFICATES / REQUIRED:

• Bachelor’s Degree preferred.
• One to two years payroll experience with ADP.
• Certified Payroll Professional certification, preferred.

SALARY RANGE:

• $37.74 - $38.04 per hour