Hotel Accounting Clerk

About The Opportunity

Practice Hospitality is seeking an experienced Accounting Clerk to join the team at the Hilton Dallas Park Cities, the most beloved hotel in Dallas’ affluent Park Cities neighborhood.

About The Hotel

Nestled in the heart of Dallas’ most desirable neighborhood, Hilton Dallas Park Cities is a hotel that treats new friends like neighbors and neighbors like family. Committed to creating remarkable hospitality experiences that foster connection, it is integrated into the fabric of the neighborhood with interesting and exceptional service. Just minutes from Love Field, Hilton Dallas Park Cities the ideal home base for business, leisure and small group travel. With 230 guest rooms, 10,000 sq. ft. of meeting space, an inviting rooftop pool, grab-and-go that serves up healthy breakfast options and the hotel’s bar open for drinks and small plates every evening, this is where good things happen, and all are welcome.

Job Role

Pay all bills promptly and accurately after verifying that they have all the proper supporting documents. Ensure that the bills are accurate as to items, price, and extensions and also that they have been approved by the Department Head, Director of Finance and Management.

Responsibilities

· Coordinate group and event billing with Sales, Catering and Front Office; review contracts, billing instructions and supporting documentation to ensure charges are accurate and complete.

· Monitor required group deposits and payment authorizations before arrival; confirm approved direct-bill arrangements and escalate missing deposits or documentation to Finance management.

· Prepare, review and send group and direct-bill invoices promptly after group departure or event completion, including supporting folios and documentation; resolve billing questions with clients and hotel departments.

· Post and apply payments and group deposits accurately to the appropriate accounts; research unapplied payments and posting discrepancies.

· Review accounts receivable aging, follow up on outstanding balances and payment commitments, and maintain clear records of invoices, collection efforts and billing disputes.

· Maintain organized group billing and receivables files, including contracts, approvals, deposit records, invoices and client correspondence.

· Complete the daily revenue audit following night audit close; reconcile property management system revenue to point-of-sale reports and investigate discrepancies with the appropriate departments.

· Review adjustments, voids, allowances, refunds and complimentary charges for appropriate explanations, supporting documentation and required approvals; escalate unresolved exceptions.

· Prepare daily revenue reports and the income journal with supporting audit documentation; communicate discrepancies and required corrections to Finance management and department heads.

· Support month-end closing by reviewing receivable balances and payment postings, preparing assigned reconciliations and supporting schedules, and researching outstanding items.

· Provide billing, receivables and revenue reporting support for department heads and special projects as requested, following established accounting procedures and approval requirements.

Requirements

· Previous hotel experience required, with an understanding of hotel operations and how Front Office, Sales, Catering and Finance work together.

• Office machines: Operate calculator/10-key by touch, copier, fax, telephone.
• Ability to access and accurately input information into a computer using various computer software programs (Excel and Word).
• Maintain an open line of communication between guests, team members and management.
• General knowledge of accounting operations, including accounts payable procedures
• Aptitude for figures.
• Office machines: operate calculator/10-key by touch, copier, fax, telephone.
• Ability to effectively deal with guest and team members concerns in a friendly and positive manner and listening to the nature of the concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to listen effectively and to speak and write English clearly.
• Ability to learn and perform all essential job functions accurately and safely with minimal direct supervision, within initial training period after team member begins work.

EXPERIENCE: Finance and Accounts Payable experience preferred. Some work experience in related field required.

Job Type: Full time - Non Exempt

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount on hotel stays
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Hospital indemnity insurance
• Eligible to participate in the Employee Referral Bonus Program.

About The Company

Practice Hospitality manages hotels differently. A growing company with opportunities for advancement, we infuse hotels with style, spirit, and soul. We inspire, innovate and advocate. We deliver results and do well by our owners because we respect the individuality that we all bring to the table, the connectedness of our world and the impact we have on our community.

We are looking for someone who thinks big because, at Practice Hospitality, we value creativity, emotional intelligence, problem solving and innovation. This is an opportunity to be an integral part of a team that supports one another, is empowered, and holds themselves accountable. If you bring your A game every day and pursue excellence with tenacity, we want to invest in your professional and personal growth. But, more than anything, we are looking for good humans who care; about our guests, each other and making every moment together enriching, fulfilling and fun.

EOE |Disabled |Veteran

Practice Hospitality is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Practice Hospitality’s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, teammate activities, access to facilities and programs and general treatment during employment.